What is Census Date?

What is the difference between the financial and the academic census dates?


Answer

There are two key census dates each Trimester which determine the financial and academic consequences of any change in your enrolment status throughout a Trimester.

Financial Census Date

  • 
Friday of Week 3 (for Higher Education 13 week study periods)
  • Wednesday of Week 2 (for 7 week study periods in VET and MCI)

The financial census date is the last date in each Trimester that you can make any changes to your enrolment (eg: add or drop modules, change course or specialisation, defer or withdraw from your course) without incurring a financial penalty.  This means if you drop a module, defer, or withdraw after the financial census date, you will still be liable for the applicable fees for the module/s unless there are Special Circumstances.

The financial census date is also the deadline to:

  • Apply for a Government HELP loan (FEE-HELP, HECS HELP, VET Student Loan)
 and
  • Apply for a Tax File Number and submit evidence to Student Services
; OR
  • Pay for your tuition fees if you are not applying for a HELP loan


Information on Special Circumstances is available here.

Academic Census Date - Friday of Week 8
The academic census date [for Higher Education (HE) programs only ie: Bachelor programs, Associate Degrees and HE Diplomas]  occurs after the financial census date. This is the last day you can make any changes to your enrolment (eg: drop modules, defer or withdraw from your course) without incurring academic penalty.

If you drop any modules before the academic census date, you will receive a WK grade - (Withdrawn without failure grade) against the module/s you dropped and this is not included in the calculation of your Grade Point Average (GPA).  You are still liable for the applicable fees for those module/s, unless there are Special Circumstances


You will also be charged tuition fees to repeat the module/s in a future Trimester.  

If you drop any module/s after the academic census date, you will receive a WF (Withdrawn with Failure grade) against the modules/s you dropped. This counts as a Fail grade in the calculation of your Grade Point Average (GPA). You are still liable for the applicable fees for those module/s unless there are Special Circumstances.

You will also be charged tuition fees to repeat the module/s in a future Trimester.

Check out the Academic Calendars - the calendars include the census dates for each Trimester.

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  • Last Updated May 20, 2022
  • Views 65
  • Answered By Stephanie Carfoot

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