What are the ways to restrict access in Creo?

SAE University College promotes free and open access to scholarship and encourages staff to avoid imposing access restrictions on deposited items. However, there are situations where restricting access may be necessary as we encourage staff to submit their scholarship (for archiving purposes) even if the material itself can’t be made publicly available.

To restrict access to your submitted content in Creo, use either the “Type of work: Other - Restricted” or "Embargo" fields on the Creo Submission form for staff scholarship.

1/Restricted 

Upload your work and select Restricted in the “Type of work” section of the submission form if your work is behind a paywall or restricted for other reasons (see below) indefinitely. If your work has been previously published, include a link to the work's published version. The type of work indicated as "Restricted" will display a record of the work but will restrict the downloading of the work to authorised personnel only.

See below for information on when to consider restricting access to your work.

2/Embargo - delayed public access  

Upload your work, include a link to published work and use the Embargo field of the submission form to specify the date after which your work can become publicly available if your work is currently under a publisher’s embargo (restricted access for a set period).

If the exact embargo date is unknown, enter a date 100 years from today.  

Please note: In both cases, the metadata such as title or citation will be publicly accessible (e.g., on Google Scholar) immediately upon submission. Use this form for internal SAE scholarship or success submissions such as unit or course development work, awards, speaking engagements, etc., that you do not wish to appear in Creo and other public searches.

When should I categorise my work as restricted?

Access restriction may be considered for several reasons, including:

• Intellectual property: Concerns such as commercial interests (work conducted with a corporate partner) or third-party copyright.
• Ethical Concerns: To prevent the disclosure of commercially, culturally, politically, or otherwise sensitive or classified information about individuals or institutions.
• Previous Publications: When you have previously published the work in whole or in part, and the publisher imposes restrictions on its public release.
• Protection of sources: Ensuring the privacy and safety of individuals, including the author, and maintaining their security.
• Patent Considerations: If you intend to patent something described in your work.